Financials
- Financial statements for the last three years, and for the year to 30 June 2027
- Tax returns for the same years
- Monthly management accounts through the 2026-27 year
- A balance sheet at 30 June 2027, with a list of assets and debts
- Notes on unusual or one-off income and expenses
- What the owners were paid, and any private expenses run through the business
The business behind the numbers
- Revenue by customer, and any major customer won or lost during the year
- Contracts, leases, franchise and supply agreements in force at 30 June 2027
- Recurring revenue: subscriptions, maintenance agreements, memberships, retainers
- Key suppliers and the terms you buy on
- A staff list with roles, and any change in key people
- Systems, intellectual property, licences and registrations the business relies on
Plans and forecasts
- Budgets and forecasts prepared before or around 30 June 2027
- Expansion plans, new locations or products that were genuinely in train
- Board or owner meeting notes recording those plans
- Any offer or approach to buy the business, and the reply
Only what genuinely existed at the time counts. A forecast written in 2029 about what you expected in 2027 is not evidence of what you expected in 2027.
Risks you knew about
- How much revenue depended on your largest customers
- How much of the business depended on you or one or two key people
- Regulatory, licensing or compliance issues
- Supplier dependence
- Known disputes, claims, or operational problems
Risks are part of the value. A record that shows you knew about them, and what you were doing about them, helps a valuer weigh them fairly.
Extras for your industry
Some industries have their own evidence: membership and churn reports for a gym, practitioner billing for a clinic, participant and registration records for an NDIS provider, ad account and repeat-purchase data for an online store. See what a valuer looks at in your industry.
How to keep it
- One folder, labelled for 30 June 2027, with a subfolder for each heading above.
- Export dashboards and reports to PDF at the time: online tools overwrite their history.
- Keep originals with their dates. Do not edit an old document; add a new dated note instead.
- Set a reminder for the first week of each month until June 2027 to file the month’s management accounts.
Don’t manufacture information later. Preserve what genuinely existed at the time.
Oliver Group provides valuation services only. Obtain taxation advice from your accountant or tax adviser as to whether the transition provisions apply to your circumstances. This page is general information, not tax, legal or financial advice.